AI Fundamentals Workshop
Workshop Summary
This workshop provides business leaders with actionable ways to integrate AI into daily operations safely, legally, and effectively.
- Core Focus: Demystifying AI, Machine Learning (ML), and Large Language Models (LLMs).
- Corporate Governance: Legal reviews, Acceptable Use Policies, staff training, and data protection using Google Gemini, Microsoft Copilot, or Enterprise AI accounts.
- Practical ROI: Automating workflows, content generation, and task tracking to reclaim hours each week.
- Download Presentation: Click here to download a copy of the workshop slides covering automated workflows, content generation, and task tracking.
Hands-On Exercises
Automation Activities
Generate an 8-Second AI Video with Google Veo
Goal: Create a high-quality video clip using Google's Veo video model in under 10 minutes.
- Open Google AI Studio or Gemini (with Veo enabled).
- Select Video Generation (Veo) as the active model.
- Construct your prompt using the 5-part formula: [Subject] + [Action] + [Setting/Lighting] + [Camera Motion] + [Audio/Script].
- Paste the structured prompt below and hit Generate.
- To clone yourself, upload your photo.
PROMPT:
A medium close-up shot of a polished small business owner smiling at her desk in a modern daylight-lit office. Camera slowly dollies forward.
AUDIO / 8-SECOND SCRIPT:
"Automating your business doesn't have to be complicated. Let AI handle the tedious work today."
Automated Inventory Tracker & Low-Stock Alerts
Goal: Generate a full inventory tracker directly in Google Drive and configure automated email alerts when stock runs low.
- Open Microsoft Copilot or Claude.
- Copy the pre-written script below to produce your inventory generator code.
- Open a blank spreadsheet in Google Drive, go to Extensions > Apps Script.
- Paste the code, click Save (💾), and click Run (▶) to auto-build your formatted inventory sheet!
- Set Low-Stock Alerts: In Apps Script, click Triggers (⏰ clock icon) > Add Trigger. Select
checkLowStock, set event source to Time-driven (Daily), and click Save. You'll now receive automatic email alerts when stock drops!
SCRIPT TO PASTE INTO GOOGLE APPS SCRIPT:
function generateInventoryTracker() {
var ss = SpreadsheetApp.getActiveSpreadsheet();
var sheet = ss.getActiveSheet();
sheet.setName("Inventory Tracker");
sheet.clear();
// Create Headers
var headers = [["Item Name", "SKU", "Current Stock", "Reorder Level", "Status"]];
var headerRange = sheet.getRange("A1:E1");
headerRange.setValues(headers).setFontWeight("bold").setBackground("#00e5ff").setFontColor("#0a0f1d");
// Sample Data
var sampleData = [
["Office Paper (Ream)", "SKU-101", 15, 5, "OK"],
["Printer Toner (Black)", "SKU-102", 2, 3, "LOW STOCK"],
["Coffee Beans (Bag)", "SKU-103", 8, 4, "OK"],
["Shipping Boxes (Medium)", "SKU-104", 1, 10, "CRITICAL LOW"]
];
sheet.getRange("A2:E5").setValues(sampleData);
sheet.autoResizeColumns(1, 5);
}
function checkLowStock() {
var sheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName("Inventory Tracker");
var data = sheet.getDataRange().getValues();
var lowItems = [];
for (var i = 1; i < data.length; i++) {
var item = data[i][0];
var stock = data[i][2];
var reorder = data[i][3];
if (stock <= reorder) {
lowItems.push("• " + item + " - Current Stock: " + stock + " (Reorder level: " + reorder + ")");
}
}
if (lowItems.length > 0) {
var email = Session.getActiveUser().getEmail();
MailApp.sendEmail(
email,
"⚠️ Low Stock Alert: Action Required",
"The following items in your inventory tracker are running low:\n\n" + lowItems.join("\n")
);
}
}
The 10-Minute Rapid SOP Generator
Goal: Turn raw voice memos or messy bullet points into a clean Standard Operating Procedure (SOP) ready for your team.
- Record or Paste: Grab 3–5 bullet points or a short audio transcription of a routine business task.
- Execute the Prompt: Paste your raw notes into your AI tool using the framework below.
- Refine & Finalize: Review the output, adjust for company tone, and save to your internal drive.
PROMPT:
Act as an Operations Director. Convert these raw notes into a clean, step-by-step Standard Operating Procedure (SOP).
Include:
1) Objective
2) Required Tools
3) Step-by-Step Process
4) Common Mistakes to Avoid.
[PASTE YOUR RAW NOTES HERE]
Automated Email Triage & Draft Assistant
Goal: Analyze customer inquiries and draft hyper-personalized responses in under 60 seconds.
- Open Google Gemini or Microsoft Copilot inside your email client.
- Copy a customer inquiry email (pricing question, service request, or complaint).
- Execute the prompt below to generate an immediate sentiment analysis and 2 distinct draft response options.
PROMPT:
Act as a Customer Support Manager for my business. Analyze the customer email below and provide:
1) Core Intent & Sentiment (Positive/Neutral/Negative)
2) Recommended Action
3) Draft Response Options: (A) Warm & Professional, (B) Direct & Action-Oriented.
[PASTE CUSTOMER EMAIL HERE]
Meeting Action-Item & Task Extractor
Goal: Transform raw meeting transcripts into structured project tasks and follow-up emails in less than 5 minutes.
- Take quick bulleted notes from a team call or record a 1-minute voice recap on your phone.
- Paste the raw text into Claude, Gemini, or ChatGPT.
- Run the extraction prompt below to receive structured task tables and an automated follow-up email draft.
PROMPT:
Review these raw meeting notes and extract the following structured summary:
1) Executive Summary (2 sentences max)
2) Key Decisions Made
3) Action Items Table: [Task Name | Assigned Owner | Priority (High/Med/Low) | Deadline]
4) Ready-to-send Follow-Up Email to Attendees
RAW NOTES:
[PASTE YOUR MEETING NOTES OR TRANSCRIPT HERE]